Privacy Policy

Last Updated: August 2026

Welcome to Nexo Solutions HRMS. We respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and safeguard information when you use our HRMS Web Application and Employee Mobile Application.

1. Information We Collect

Personal Information

• Full Name
• Employee ID
• Email Address
• Mobile Number
• Gender
• Emergency Contact Details
• Department Information
• Designation Details

Employment Information

• Attendance Records
• Leave Records
• Shift Assignments
• Payroll Information
• Salary Details
• Performance Reviews
• Task Assignments
• Work Reports

2. GPS Location Tracking

Nexo Solutions HRMS may collect precise GPS location data from employee devices when location services are enabled and authorized by the employee and organization.

Location data may be collected for:

• Attendance Check-In Verification
• Attendance Check-Out Verification
• Office Geofencing Validation
• Remote Workforce Management
• Work Location Verification
• Security and Fraud Prevention

GPS location may be collected while the application is actively being used and, if enabled by the employer and permitted by the user, may also be collected in the background for attendance and workforce management purposes.

Location information is accessible only to authorized HR personnel, managers, and administrators responsible for workforce management.

We do not sell GPS location information to any third party.

3. Mobile Application Permissions

Location Permission

• Attendance Verification
• Geofencing Validation
• Work Location Confirmation

Camera Permission

• Profile Photo Upload
• Attendance Selfie Verification
• Document Upload
• ID Verification

Storage Permission

• Upload Employee Documents
• Download Payslips
• Store Reports and Files

Notification Permission

• Attendance Reminders
• Leave Status Updates
• Payroll Notifications
• Company Announcements
• Task Assignments

4. How We Use Information

We use the information collected to:

• Manage employee records
• Process payroll and salary information
• Track attendance and working hours
• Manage leave applications
• Generate reports and analytics
• Improve application performance
• Provide customer support
• Send notifications and alerts
• Maintain security and compliance
• Prevent unauthorized access and misuse

5. Data Sharing and Disclosure

We do not sell, rent, or trade personal information.

Information may be shared with:

• Authorized Company Administrators
• HR Managers
• Payroll Departments
• Government Authorities when legally required
• Trusted Service Providers supporting our platform

6. Data Security

We implement appropriate technical and organizational measures to protect your information, including:

• Secure Authentication
• Password Encryption
• SSL Secure Connections
• Role-Based Access Control
• Audit Logs
• Regular Security Monitoring
• Data Backup Systems
• Firewall Protection

7. Data Retention

We retain employee and company information only for as long as necessary to fulfill business requirements, legal obligations, and organizational policies.

8. Cookies and Tracking Technologies

The web application may use cookies and similar technologies to:

• Maintain Login Sessions
• Improve User Experience
• Enhance Security
• Analyze Platform Performance

9. User Rights

Users may have the right to:

• Access Personal Information
• Update Personal Data
• Correct Inaccurate Information
• Request Data Deletion where applicable
• Withdraw Consent where permitted

10. Children's Privacy

Nexo Solutions HRMS is designed for organizations and employees. It is not intended for use by individuals under the age of 18 years.

11. International Data Transfers

Data may be stored and processed on secure servers located in different regions. Appropriate safeguards are implemented to protect information during transfer and storage.

12. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

13. Account Deletion Request

Employees may request account deletion through their organization’s HR department or system administrator. Certain records may be retained to comply with legal and employment obligations.

14. Contact Us

If you have questions regarding this Privacy Policy or data protection practices, please contact:

Nexo Solutions HRMS
Email: support@nexo-solutions.com
Website: https://www.nexo-solutions.com

Consent

By accessing or using Nexo Solutions HRMS, you acknowledge that you have read, understood, and agreed to this Privacy Policy and consent to the collection and processing of information as described herein.